2025 Virginia Utility Safety Conference

ABOUT THE VIRGINIA UTILITY SAFETY CONFERENCE

Virginia 811, in partnership with the Division of Utility and Railroad Safety of the State Corporation Commission, is proud to host the 2025 Virginia Utility Safety Conference this October.

In previous years, two separate conferences were held in Virginia: the April Damage Prevention Conference and the October Pipeline Safety Conference—both supported by the Division of Utility and Railroad Safety of the State Corporation Commission. To enhance collaboration and provide an even more comprehensive experience for attendees, these two events are now being combined into a single conference in October 2025.

This new format will bring together industry professionals, partners, and experts from across Virginia for expanded discussions, training sessions, and networking opportunities focused on damage prevention, utility and pipeline safety, and regulatory compliance.

Additional conference information, including the meeting agenda, will be shared as it becomes available. 

REGISTER FOR THE VIRGINIA UTILITY SAFETY CONFERENCE

Hotel Accommodations & Payment Information

Upon registration, you will receive details about hotel accommodations, including group rates and booking deadlines. An invoice will be sent to your email address within 3 business days of registration. Please keep an eye out for this invoice and submit payment promptly to finalize your registration.

ATTENDEE REGISTRATION

Conference Registration Fees

*Block rates will be available for conference attendees, with booking details and deadlines provided upon registration submission.

VENDOR REGISTRATION

Conference Registration Fees & Schedule

Each booth includes:

Furnishings: One 6’ x 30” tabletop, two chairs, and a small wastebasket 
Power: One standard 110-volt outlet (upon request)

Vendors are expected to maintain their exhibits for the full duration of the conference.

Exhibit fee before June 27, 2025 (including registration for one person):  $600*
Exhibit fee after June 27, 2025 (includes registration for one person):  $750*
Walk-In Exhibit registration fee for one person:  $1,000*

*Please have any additional vendor representatives register individually as conference attendees.

VENDOR EXPO SCHEDULE

VENDOR LOAD-IN AND SET-UP

Monday | October 27, 2025
3:00 PM – 7:00 PM

EXPO HOURS & RECEPTIONS

Tuesday | October 28, 2025
7:00 AM – 7:00 PM
5:00 PM – 7:00 PM | Reception in Expo Space

Wednesday | October 29, 2025
7:00 AM – 6:30 PM
5:00 PM – 6:30 PM | Reception in Expo Space

Thursday | October 30, 2025
7:00 AM – 12:00 PM

EXPO TEAR-DOWN

Thursday, October 30, 2025
12:00 PM – 1:00 PM

*Block rates will be available for conference attendees, with booking details and deadlines provided upon registration submission.

Interested in becoming a Conference Sponsor? 

There are multiple ways to get involved, from exhibitor opportunities to premium sponsorship packages. 

Contact Frank Giannini at fgiannini@va811.com or call 540-240-1234 to learn more about the available options.

We look forward to seeing you there!