Town Hall Meeting
2023-10-19 09:00 - 12:00 (America/New_York)
Town Hall Meeting
Location:
Roanoke Higher Education Center
108 N Jefferson St, Roanoke, VA 24016
Time: 9:00 am to 12:00 pm
Virtual
Zoom link here!
Meeting ID: 895 6222 1364
Passcode: [REDACTED]
Agenda:
Stay tuned for more details!
Note: We will provide a lunch at the meeting!

2023 VA Pipeline Safety Program
2023-10-19 17:30 - 19:30 (America/New_York)
2023 Pipeline Safety Program
Date: October 19, 2023
Location: 5733 Cleveland St, Virginia Beach, VA 23462
Homewood Suites
RSVP: https://va.pipeline-awareness.com/meeting_schedule

Advisory Committee Meeting
2023-12-05 08:00 - 17:00 (America/New_York)
Advisory Committee Meeting
Location: SCC building in Richmond
Date: December 5, 2023
Time: 9 a.m.

Virginia 811 Membership Meeting
2024-03-13 10:00 - 12:00 (America/Detroit)
Virginia 811 Membership Meeting
Wednesday | March 13th, 2024
Location: Hotel Roanoke
110 Shenandoah Ave NE, Roanoke, VA 24016

WEDNESDAY, MARCH 13TH, 2024
7:00 AM – Vendor Setup
8:00 AM – Meeting Registration Opens
8:00 AM – 10:00 AM – Vendor Booths Open –
8:30 AM – Continental Breakfast

BREAKOUT SESSIONS:
8:30 AM – 9:15 AM & 9:20 AM – 10:00 AM

ROOM 1 | LOCATOR ROUNDTABLE
How Locating Has Changed Over the Years
David Knox, Utiliquest
Ewell Lester, S&N Locating
Jake Marxen, Roanoke Gas

ROOM 2 | SIMVENTIONS INC.
Critical Infrastructure and Cybersecurity
Presenters: Eric Darringer/Technical Director (Co-Presenter)
Michael Zerull/Cybersecurity Engineer (Co-Presenter)
Lauren Baldwin/Cybersecurity Engineer

VENDOR VISITS:
10:00am-10:30am

GENERAL MEMBERSHIP MEETING:
10:30 AM – 10:40 AM | Main Ball Room
10:30 AM – 10:40 AM | Opening Remarks | Scott Crawford
10:40 AM – 10:50 AM | Scott Crawford, CEO of Virginia 811
10: 50 AM – 11:30 AM | Glo Fiber/Shentel
When Fiber Comes to Your Town
Shad Conrad
Pat D. Wiltshire
Virginia 811 has secured a discounted room rate of $189 (+ tax) per night for members who need overnight accommodation. The deadline for reserving a room is 2/16/24.
To book a room, please visit the following link: https://book.passkey.com/e/50767845
A paid parking lot is on the Williamson Rd side of the hotel property, and an overflow lot is across the street. Please note that parking fees will not be reimbursed for this event.

RSVP: Marty Mitchem | Virginia 811 Member Services Liaison | Email: MMitchem@va811.com

To join this meeting virtually, please click the link below:
https://us06web.zoom.us/j/88312756656?pwd=[REDACTED]
Passcode: [REDACTED]
Webinar ID: 883 1275 6656

Virginia 811 Membership Meeting - Virtual
2024-06-12 09:00 - 12:00 (America/Detroit)
Virtual Membership Meeting
Wednesday
June 12, 2024
9:00 AM – 12:00 PM

MEETING AGENDA

8:50 AM – 9:00 AM
Meeting Open for Log-In

9:00 AM – 9:05 AM
Opening Remarks- Welcome
Joseph Sparrow – Regional Public Awareness Liaison

9:05 AM
Breakout Session
Jim Bob Sims | Senior Public Awareness Consultant for Paradigm
Importance of attending the upcoming September CoRE-EX Paradigm Meetings

9:50 AM
Breakout Session
Lauren Govoni | Director, Division of Utility and Railroad Safety Virginia State Corporation Commission
Update on the Rule Making Process for Electronic White-Lining

10:20 AM
Virginia 811 Annual Meeting
Annual Business Meeting

Call Meeting to Order
Introductory Remarks
Count of Ballots and Proxies
Announcement of Voting Results
Introducing the Slate of Directors
Adjourn to Regular Meeting

10:50 AM to 11:00 AM Break

11:00 AM
Main Meeting
Guest Speaker
Ed Landgraf MarineSafe 811

11:45 AM to 12:00 PM
Main Meeting
Virginia 811 Call Center Updates
Public Awareness and Marketing Updates
Door Prizes

Virginia 811 Virtual Membership Meeting

Please click the link below to join the webinar:

https://us06web.zoom.us/j/85712295407?pwd=[REDACTED]
Passcode: [REDACTED]

Virginia 811 Membership Meeting
2024-09-18 09:00 - 12:00 (America/Detroit)
Wednesday, September 18, 2024
Fairfax Marriott at Fair Oaks
11787 US-50
Fairfax, VA 22033

AGENDA
8:00 AM | Registration Opens | Garden Atrium
8:30 AM | Continental Breakfast | Garden Atrium
8:30 AM – 10:30 AM | Vendor Expo Opens | Garden Atrium

9:00 AM – 9:30 AM & 9:40 AM – 10:10 AM
Breakout Sessions
Damage Control Approach; Process and Technique
Andy Alexander | Division Safety Director | Clark Civil
and
Advancements in Damage Prevention: Strategies and Regulations from PHMSA
Zaid M. Obeidi | Pipeline and Hazardous Materials Safety Administration (PHMSA)
Mount Vernon Room

At this time, the virtual portion of the meeting will begin.
Please join using the meeting link provided at the bottom of this page.

10:30 AM – 11:00 AM | General Membership Meeting| Potomac Ballroom
Welcome | Frank Giannini | Manager of Public Awareness | Virginia 811
Virginia 811 Damage Prevention Ambassador Award Presentation | Scott Crawford | President & CEO | Virginia 811

11:00 AM – 11:45 AM | Keynote Speaker | Kristy Black | Owner | Black Hydrovac LLC
Innovations in Hydrovac Technology: Enhancing Efficiency and Safety in Excavation

11:45 AM | Public Awareness Update | Fernando Mendez | Regional Marketing Liaison | Virginia 811

11:55 AM | Closing | Frank Giannini | Manager of Public Awareness | Virginia 811

12:00 PM | Lunch | Buffet in Garden Atrium

Please RSVP to Marty Mitchem at mmitchem@va811.com to attend the meeting.

VIRTUAL GENERAL MEMBERSHIP MEETING LINK
When: September 18, 2024 10:30 AM
Please click the link below to join the webinar:
https://us06web.zoom.us/j/85494812933?pwd=[REDACTED]
Passcode: [REDACTED]
Webinar ID: 854 9481 2933

Virginia 811 Excavator Town Hall
2024-09-24 11:00 - 12:00 (America/Detroit)
To Our Excavator Community,
As part of our strategic plan and continuous improvement efforts, Virginia 811 conducts an annual stakeholder “town hall process.” Each year, we select a different stakeholder group (excavators, locators, utility operators) to provide feedback on Virginia 811’s processes and technologies.
For 2024, we are surveying our Excavator community as part of the “town hall” process.
The virtual Excavator Town Hall is scheduled for
Tuesday, September 24th
11:00 AM to 12:00 PM.
—————-
EXCAVATOR TOWN HALL MEETING LINK
Join Zoom Meeting

https://us06web.zoom.us/j/87022995783?pwd=[REDACTED]

Meeting ID: 870 2299 5783
Passcode: [REDACTED]
—————-
By participating in both the Excavator Survey and the Excavator Town Hall,
you’ll have a chance to win one of four $50 Lowe’s gift card!

Virginia Damage Prevention Summit
2024-10-10 08:00 - 18:00 (America/Detroit) | Historic Wigwam, 10400 Washington Highway, Ashland, VA, 23059, United States
Virginia Damage Prevention Summit
Thursday, October 10, 2024
Historic Wigwam
10400 Washington Highway
Ashland, VA 23059
Agenda
7:30 – 8:30 AM | BREAKFAST
8:30 AM -9:00 AM | Safety Information | Welcome and Opening Remarks
9:00 AM-9:15 AM | Special Guest Speaker
9:15 AM-10:00 AM

CGA and DPI Updates: Andy Brooks | Dominion Energy & Rosemary Langowski | Washington Gas
VA811 Updates: Scott Crawford | Virginia 811

10:00 AM | BREAK
10:20 AM-11:45 AM

SCC Updates: Carl Dale | State Corporation Commission
LDPC Open Discussion

12:00 PM-1:00 PM | LUNCH
1:00 PM-4:00 PM | PANEL DISCUSSIONS (1 hour each) with Q&A

Excavators | Noel Travis (SEC); Troy Dow (MasTec); Phil Wilson (Miller Pipeline); S&N Communications (Representative); Jacob Martin (Central Sites & Utilities)
Locators | Mark Norris (Eastcom); David Knox (Utiliquest); Ewell Lester (S&N Locating); Shayne Ayers (Stake Center)
Operators |Rappahannock Electric (Representative); Andy Brooks (Dominion); Milton Keese (Glo Fiber); Perry Patterson (Atmos Energy); Richmond Gas Works (Representative)

4:00 PM-6:00 PM | Networking Opportunities

Thank You To Our Sponsors:

For additional information or questions, please contact Michelle Horton: mhorton@ditchwitchva.com.

December Virtual Membership Meeting
2024-12-11 09:30 - 12:00 (America/Detroit)
Virtual Membership Meeting
Wednesday
December 11, 2024
9:30 AM

AGENDA:
9:30 AM | Breakout Session 1
Vickye Parker | Traffic Safety Specialist and Lead Instructor | AAA of Tidewater
10:00 AM | Breakout Session 2
Wesley Howell | Director of VA Operations | SEC
10:30 AM | 20-minute Break
10:50 AM | Keynote Speaker
Jason Adams | Executive Vice President | Irth Solutions

Please RSVP to Marty Mitchem at mmitchem@va811.com

Virtual Meeting Link:
https://us06web.zoom.us/j/85291668988

In-Person Virginia 811 General Membership Meeting | Richmond
2025-03-12 08:00 - 12:00 (America/Detroit) | Hilton Richmond Hotel & Spa/Short Pump, 12042 West Broad St., Richmond, VA, 23233, United States
In-Person Virginia 811 General Membership Meeting
Wednesday
March 12, 2025
Hilton Richmond Hotel & Spa/Short Pump
12042 West Broad St.
Richmond, VA 23233
Meeting Agenda
8:00 AM | Check-in Open
8:30 – 10:30 AM | ​Vendor Expo
8:30 AM |​​ Continental Breakfast
9:00 AM | Breakout Session
Physical Security: Protecting Our Critical Infrastructure, Rob Mooney, Supervisory Protective Security Advisor, Region III, Cybersecurity and Infrastructure Security Agency (CISA)
Over–Notification: An Excavator’s Perspective, Erik McLeish, Director of Construction, NPL Construction
10:30 AM | ​​General Membership Meeting
​​​VA811 Update with CEO, Scott Crawford
11:00 AM | ​​Keynote Speaker
CISA 101: Introduction to CISA Services and Cybersecurity Best Practices, Genevieve Marquardt, Cybersecurity Advisor, Cybersecurity and Infrastructure Security Agency (CISA)
11:45 AM | Virginia 811 Public Awareness Update
11:55 AM | Door Prizes / Closing
12:00 PM | ​​Lunch
RSVP
Please RSVP to Marty Mitchem at mmitchem@va811.com if you plan to attend.

NOTE: This General Membership meeting will not be recorded.
If you are unable to attend in person, video links of each session will be available to view in real time. See the links below.

Topic: Physical Security: Protecting Our Critical Infrastructure
Time: Mar 12, 2025 09:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us06web.zoom.us/j/83111863962?pwd=[REDACTED]

Meeting ID: 831 1186 3962
Passcode: [REDACTED]

Topic: Over–Notification: An Excavator’s Perspective
Time: Mar 12, 2025 09:45 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us06web.zoom.us/j/85833427519?pwd=[REDACTED]

Meeting ID: 858 3342 7519
Passcode: [REDACTED]

Topic: March General Membership Meeting
Time: Mar 12, 2025 10:30 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us06web.zoom.us/j/81683051692?pwd=[REDACTED]

Meeting ID: 816 8305 1692
Passcode: [REDACTED]

Virginia 811 Annual Membership Meeting - Virtual
2025-06-11 09:00 - 12:00 (America/Detroit)
Virginia 811 Annual Membership Meeting | Virtual
Wednesday | June 11, 2025
9:00 AM – 12:00 PM

Attention All Members:

As we approach the projected June 27, 2025 conversion launch to the new Exactix system, we invite all Members to attend this important Annual Membership meeting. This session will provide critical information on the upcoming changes and ensure that everyone is aligned ahead of the launch.

This meeting will be your opportunity to hear directly from key departments and teams about the upcoming changes. We’ll be covering essential components of the new Exactix software and what everyone needs to know to ensure a smooth transition. Your active participation is critical to the success of this launch.

We are counting on each of you to be informed and engaged, as a smooth transition is essential for the success and efficiency of the new system.

We look forward to seeing you there and working together to make this transition seamless!

MEMBER MEETING AGENDA
9:00 AM
Welcome
9:05 AM
Session 1 | Web Ticket Entry (WTE) Update | Anna Holtz
9:30 AM
Session 2 | Member Update | Marty Mitchem
9:50 AM
Session 3 | Mapping Update | Marcy Carroll
10:10 AM
Session 4 | Contact Center Update | Diana Stokes
10:30 AM
Member Business | Scott Crawford
10:50 AM
Exactix Users Panel led by Frank Giannini
Featuring special guests from current Exactix users, including South Carolina 811 and UDigNY
11:30 AM
Q&A Session
11:55 AM
Closing Remarks & Prize Drawings

Please RSVP to Marty Mitchem at MMitchem@VA811.com

Join Zoom Meeting
(Please note: This is an updated link, replacing the one shared before June 5, 2025.)
https://us06web.zoom.us/j/87329207018?pwd=[REDACTED]

Passcode: [REDACTED]
Webinar ID: 873 2920 7018

Virginia 811 General Membership Meeting | Norfolk Virginia
2025-09-10 08:00 - 13:00 (America/Detroit) | Hilton Norfolk The Main, 100 East Main Street, Norfolk, VA, 23510, United States
Wednesday | September 10, 2025
Hilton Norfolk The Main
100 East Main Street
Norfolk, VA 23510
* * * *
Meeting Agenda:
8:00 | Check-in Open
8:00 – 10:30 AM​ | ​​​Vendor Expo Open – Granby Ballroom Foyer
8:30 AM | ​​​Continental Breakfast
9:00 – 10:30 AM | ​Breakout Sessions

Partnership through Digging: A Manufacturer’s Portfolio for Safe Digging Best Practices, Partnership, Training and Resources, Michelle Horton, Vice President of Marketing and Administration, Ditch Witch ACE

Join Zoom Meeting for this Session
https://us06web.zoom.us/j/83348527896
Meeting ID: 833 4852 7896

Digging Safely, Together: Building Successful Partnerships with Virginia 811 for Damage Prevention, a panel discussion with Jonatan Godoy (The Caton Companies) Joshua Goss (Columbia Gas of Virginia) Brenda Durham (America Directional Boring, Inc.) Fernando Mendez (Virginia 811)

Join Zoom Meeting for this Session
https://us06web.zoom.us/j/89549810807
Meeting ID: 895 4981 0807
10:30 – 11:00 AM | General Membership Meeting – Granby Ballroom
Join Zoom for the General Membership Meeting
https://us06web.zoom.us/j/83212730069
Meeting ID: 832 1273 0069

Welcome
Presentation of 2025 Damage Prevention Ambassador Award
Virginia 811 Update with CEO, Scott Crawford
11:00 – 11:45 AM | Keynote Speaker
Change Blindness in the Damage Prevention Industry: How do you keep your personal perspective out of Business Decisions,
Dr. Victoria M. Grady, Associate Professor of Organizational Behavior and Academic Director, Costello College of Business at George Mason University
11:45 AM | Virginia 811 Public Awareness Update
11:55 AM | Prizes | Closing
12:00 PM | ​​Lunch
RSVP HERE: https://app.smartsheet.com/b/form/7c838df0f9ec4f0babd8ae0104fc4523

Locator Town Hall (Virtual)
2025-09-24 11:00 - 12:00 (America/Detroit)
Locator Virtual Town Hall
Wednesday
September 24, 2025
11:00 AM – 12:00 PM
As part of our strategic plan, Virginia 811 hosts an annual stakeholder town hall
to gather feedback on our processes and technologies.
For 2025, we’re focusing on the Locator community.
Your input and participation are essential to helping us improve our services
and reduce damages to underground utilities.
Survey Link
https://lp.constantcontactpages.com/sv/ojqpDBp/LocatorSurvey
Kindly submit your survey before Friday | September 19 | 5:00 PM
As a token of appreciation, all entries will be automatically
entered into a drawing to win a Lowe’s $50 gift card.
Town Hall RSVP
https://lp.constantcontactpages.com/ev/reg/gku5yvt
As a token of appreciation, all attendees will be entered into a drawing to win a Lowe’s $50 gift card.
Join Us at the Town Hall via Zoom
https://us06web.zoom.us/j/89284730053

Meeting ID: 892 8473 0053

December Virtual Membership Meeting
2025-12-10 09:00 - 12:00 (America/Detroit)
Virtual Membership Meeting
Wednesday
December 10, 2025
9:00 AM

AGENDA
9:00 AM
OSHA’s Move to Safety Helmets: Understanding Rotational Impact
Brendan Shields | Regional Sales Manager Northeast US | Multi-Directional Impact Protection Service (MIPS)
9:40 AM
Supporting Broadband Expansion: Focus on Continued Expansion in 2026
Anita Scott and Roy Lax | Broadband Support Specialists | Virginia 811
10:10 AM
Virginia 811 Update
Scott Crawford | President & CEO | Virginia 811
10:20 AM
Underline Quest: Preview of Safe Digging/Underground Utility Education App
Scott Crawford | President & CEO | Virginia 811
11:00 AM
Preview of Dig Smart Mobile Learning Center
Frank Giannini | Manager of Public Awareness
11:30 AM
Supporting Families After Tragedy: How Construction Angels Makes a Difference
Kristi Ronyak | CEO & Founder/National Executive Director | Construction Angels, Inc.
11:45 AM
PAT Update and Raffle Prizes

Please RSVP Here: https://app.smartsheet.com/b/form/019a5a3853f27c3cb98144d211a96d19

Virtual Meeting Link:
https://us06web.zoom.us/j/83956076780?pwd=[REDACTED]
Passcode:[REDACTED]

In-Person Virginia 811 General Membership Meeting | Winchester
2026-03-11 08:00 - 12:00 (America/Detroit)
In-Person Virginia 811 General Membership Meeting
Winchester, Virginia

Wednesday
March 11, 2026

The George Washington A Wyndham Grand Hotel
103 E Piccadilly St.
Winchester, VA 22601

MEETING AGENDA

8:00 – 9:00 AM: Check-in Open | Vendor Expo Open | Continental Breakfast
9:00 – 9:40 AM: Breakout Session 1 – The Garden Room and Lord Fairfax Room
Stop the Bleed, Perry McAlister RN, NRP, Injury Prevention, Education and Outreach Trauma Coordinator, Winchester Medical Center
Education and Safety Hit the Road: Tour Virginia 811Dig Safe Mobile Education Center and more…
9:50 – 10:30 AM: Breakout Session 2 – The Garden Room and Lord Fairfax Room
(Sessions Repeat)
10:45 – 10:50 AM: General Membership Meeting – The George Room
Welcome and Keynote Introduction
10:50 – 11:50 AM: Keynote Speaker
Jim Stepahin | President & Founder JMS Safety Services | Work Site Safety
11:50 AM: Virginia 811 Public Awareness Update | Door Prizes/ Closing
12:00 PM: Lunch

RSVP
Please visit the following link to enter your RSVP information: https://app.smartsheet.com/b/form/019be15f3a227014b38fecec6474bb9a

VIRTUAL MEETING LINKS:
Topic: Stop the Bleed
Time: Mar 11, 2026 09:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us06web.zoom.us/j/84118163978?pwd=[REDACTED]

Meeting ID: 841 1816 3978
Passcode: [REDACTED]

Topic: General Membership Meeting
Time: Mar 4, 2026 10:30 AM Eastern Time (US and Canada)
Join Zoom Meeting
https://us06web.zoom.us/j/86314504544?pwd=[REDACTED]

Meeting ID: 863 1450 4544
Passcode: [REDACTED]

Danville Utilities Underground Utility Safety Roundtable
2026-04-01 11:00 - 13:00 (America/Detroit) | Pepsi Cola Building, 661 Craghead St., Danville, VA, 24541, United States
Danville Utilities Underground Utility Safety Roundtable | April Safe Digging Month Kickoff Event
Wednesday
April 1, 2026
11:00 AM – 1:00 PM
Pepsi Building
661 Craghead St.
Danville, VA 24541
Join Danville Utilities for a collaborative roundtable focused on strengthening underground utility safety and coordination in Danville and Pittsylvania County. This meeting brings together utility companies, emergency responders, public works, SCC representatives, Virginia 811, engineers, contractors, locators, public officials, and other damage prevention partners.
Discussion Topics Include:

Compliance requirements
Damage prevention best practices
Emergency response and coordination
Cross-industry collaboration
Reducing excavation-related damages

Purpose:
To improve communication, enhance regulatory understanding, and promote proactive strategies that prevent utility damages and protect critical infrastructure.
RSVP HERE: https://www.jotform.com/build/260554783614159

Virtual Broadband Coordination Roundtable - Eastern Shore
2026-04-14 10:00 - 11:00 (America/Detroit)
BEAD Fiber Build Coordination Kickoff
(Accomack & Northampton, Trail’s End)
Tuesday | April 14, 2026 | 10:00 AM | Virtual
Virginia 811, hosted by the Broadband Support Specialists, is convening the first Broadband Coordination Roundtable to bring together member utilities, utility locators, and contractors on the Eastern Shore to prepare for upcoming BEAD-funded broadband projects.
As broadband expansion accelerates, early coordination is critical. This virtual meeting provides an opportunity to align stakeholders, open communication channels, reduce delays and rework, and reinforce safety and best practices. Developed with the Eastern Shore Broadband Authority, the roundtable supports smoother project execution and stronger collaboration across all participants.
WHO SHOULD ATTEND:
Key stakeholders involved in underground utility work on the Eastern Shore — especially those who plan, coordinate, or execute projects. Participants include:

Eastern Shore of VA Broadband Authority (ESVBA)
Member utilities
Excavators and contractors
Utility locators
Internet Service Providers (ISPs)
State Corporation Commission (SCC)

AGENDA:

Welcome & Purpose – Introductions, meeting objectives, and expectations
Project Context – Overview of BEAD timeline, work types, geographic focus, and key constraints
Stakeholder Perspectives – Locators, utilities, and contractors share insights and challenges
Action Items & Commitments – Assign owners, deadlines, and next steps
Open Q&A – Address questions and collaboration opportunities
Close – Recap key points, points of contact, and next coordination steps

Our goal is simple: align expectations early so projects move forward safely, efficiently, and on schedule.
RSVP HERE: https://lp.constantcontactpages.com/ev/reg/adrs89h
Virtual meeting link coming soon — please check back for updates.

⏱ 60-Second Overview
